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Fwd: Subject: 79th IETF - Working Group/BOF Scheduling
FYI. I have requested two meetings of two hours (or more) in length at IETF 79. Expect one of them to be on Friday - that appears to be the trend. Important dates follow.
Begin forwarded message:
> From: IETF Agenda <agenda@ietf.org>
> Date: August 13, 2010 12:32:11 PM PDT
> To: Working Group Chairs <wgchairs@ietf.org>
> Cc: irsg@isi.edu
> Subject: Subject: 79th IETF - Working Group/BOF Scheduling
>
> -----------------------------------------------------------------
> 79th IETF Ë Beijing, China
> Meeting Dates: November 7-12, 2010
> Host: Tsinghua University
> -----------------------------------------------------------------
> IETF meetings start Monday morning and run through Friday mid-afternoon
> (15:15).
>
> We are accepting scheduling requests for all Working Groups and BOFs
> starting today. The milestones and deadlines for scheduling-related
> activities are as follows:
>
> NOTE: cutoff dates are subject to change.
>
> ï 2010-09-13 (Monday): Cutoff date for BOF proposal requests to Area
> Directors at 17:00 PDT (24:00 UTC). To request a BOF, please see
> instructions on Requesting a BOF.
> ï 2010-09-27 (Monday): Cutoff date for requests to schedule Working Group
> meetings at 17:00 PDT (24:00 UTC). To request a Working Group session, use
> the IETF Meeting Session Request Tool.
> ï 2010-09-27 (Monday): Cutoff date for Area Directors to approve BOFs at
> 17:00 PDT (24:00 UTC).
> ï 2010-10-06 (Wednesday): Preliminary agenda published for comment.
> ï 2010-10-11 (Monday): Cutoff date for requests to reschedule Working
> Group and BOF meetings 17:00 PDT (24:00 UTC).
> ï 2010-10-11 (Monday): Working Group Chair approval for initial document
> (Version -00) submissions appreciated by 17:00 PDT (24:00 UTC).
> ï 2010-10-15 (Friday): Final agenda to be published.
> ï 2010-10-27 (Wednesday): Draft Working Group agendas due by 17:00 PDT
> (24:00 UTC), upload using IETF Meeting Materials Management Tool.
> ï 2010-11-01 (Monday): Revised Working Group agendas due by 17:00 PST
> (01:00 Tuesday, November 03 UTC), upload using IETF Meeting Materials
> Management Tool.
>
> Submitting Requests for Working Group and BOF Sessions
>
> Please submit requests to schedule your Working Group sessions using the
> "IETF Meeting Session Request Tool," a Web-based tool for submitting all
> of the information that the Secretariat requires to schedule your
> sessions.
>
> The URL for the tool is:
>
> https://datatracker.ietf.org/cgi-bin/wg/wg_session_requester.cgi
>
> Instructions for using the tool are available at:
>
> http://www.ietf.org/instructions/session_request_tool_instruction.html
>
> Please send requests to schedule your BOF sessions to agenda@ietf.org.
> Please include the acronym of your BOF in the subject line of the message,
> and include all of the information specified in item (4) of "Requesting
> Meeting Sessions at IETF Meetings" in the body. (This document is
> included below.)
>
> Submitting Session Agendas
>
> For the convenience of meeting attendees, we ask that you submit the
> agendas for your Working Group sessions as early as possible. Draft
> Working Group agendas are due Wednesday, October 27 by 17:00 PT (24:00
> UTC). Revised Working Group agendas are due no later than Monday,
> November 1 at 17:00 PT (24:00 UTC). The proposed agenda for a BOF session
> should be submitted along with your request for a session. Please be sure
> to copy your Area Director on that message.
>
> Please submit the agendas for your Working Group sessions using the "IETF
> Meeting Materials Management Tool," a Web-based tool for making your
> meeting agenda, minutes, and presentation slides available to the
> community before, during, and after an IETF meeting. If you are a BOF
> chair, then you may use the tool to submit a revised agenda as well as
> other materials for your BOF once the BOF has been approved.
>
> The URL for the tool is:
>
> https://datatracker.ietf.org/cgi-bin/wg/wg_proceedings.cgi
>
> Additional information about this tool is available at:
>
> http://www.ietf.org/instructions/meeting_materials_tool.html
>
> Agendas submitted via the tool will be available to the public on the
> "IETF Meeting Materials" Web page as soon as they are submitted.
>
> The URL for the "IETF 79 Meeting Materials" Web page is:
>
> https://datatracker.ietf.org/public/meeting_materials.cgi?meeting_num=79
>
> If you are a Working Group chair, then you already have accounts on the
> "IETF Meeting Session Request Tool" and the "IETF Meeting Materials
> Management Tool." The same User ID and password will work for both tools.
> If you are a BOF chair who is not also a Working Group chair, then you
> will be given an account on the "IETF Meeting Materials Management Tool"
> when your BOF has been approved. If you require assistance in using
> either tool, or wish to report a bug, then please send a message to:
> ietf-action@ietf.org.
> ===============================================================
> For your convenience, comprehensive information on requesting meeting
> sessions at IETF 79 is presented below:
>
> 1. Requests to schedule Working Group sessions should be submitted using
> the "IETF Meeting Session Request Tool," a Web-based tool for submitting
> all of the information required by the Secretariat to schedule your
> sessions. The URL for the tool is:
>
> https://datatracker.ietf.org/cgi-bin/wg/wg_session_requester.cgi
>
> Instructions for using the tool are available at:
>
> http://www.ietf.org/instructions/session_request_tool_instruction.html
>
> If you require an account on this tool, or assistance in using it, then
> please send a message to ietf-action@ietf.org. If you are unable to use
> the tool, then you may send your request via e-mail to agenda@ietf.org,
> with a copy to the appropriate Area Director(s).
>
> Requests to schedule BOF sessions must be sent to agenda@ietf.org with a
> copy to the appropriate Area Director(s).
>
> When submitting a Working Group or BOF session request by e-mail, please
> include the Working Group or BOF acronym in the Subject line.
>
> 2. BOFs will NOT be scheduled unless the Area Director(s) approved
> request is accompanied by a BOF'S FULL NAME AND ACRONYM, AREA, CHAIR(S)
> NAME(S) (given together with e-mail address(es)), AN AGENDA AND FULL
> DESCRIPTION, and the information requested in (4) below. (Please read the
> BOF Procedure at: http://www.ietf.org/ietf/1bof-procedures.txt before
> requesting a session for a BOF.)
>
> 3. A Working Group may request either one or two sessions. If your
> Working Group requires more than two sessions, then your request must be
> approved by an Area Director. Additional sessions will be assigned, based
> on availability, after Friday, October 11, 2010 at 17:00 PT (24:00 UTC),
> the cut-off date for requests to reschedule a session.
>
> 4. You MUST provide the following information before a Working Group or
> BOF session will be scheduled:
>
> a. Working Group or BOF full name with acronym in brackets:
>
> b. AREA under which Working Group or BOF appears:
>
> c. CONFLICTS you wish to avoid, please be as specific as possible:
>
> d. Expected Attendance:
>
> e. Special requests:
>
> f. Number of sessions:
>
> g. Length of session:
> - 1 hour
> - 1 1/2 hours
> - 2 hours
> - 2 1/2 hours
>
> For more information on scheduling Working Group and BOF sessions, please
> refer to RFC 2418 (BCP 25), "IETF Working Group Guidelines and Procedures"
> (http://www.ietf.org/rfc/rfc2418.txt).
> ===============================================================
> For your convenience please find here a list of the IETF Area Directors
> with their e-mail addresses:
>
> IETF Chair
> Russ Housley <housley@vigilsec.com>
>
> Applications Area (app)
> Alexey Melnikov <alexey.melnikov@isode.com>
> Peter Saint-Andre <stpeter@stpeter.im>
>
> Internet Area (int)
> Jari Arkko <jari.arkko@piuha.net>
> Ralph Droms <rdroms.ietf@gmail.com>
>
> Operations & Management Area (ops)
> Ronald Bonica <rbonica@juniper.net>
> Dan Romascanu <dromasca@avaya.com>
>
> Real-time Applications and Infrastructure Area (rai)
> Gonzalo Camarillo <gonzalo.camarillo@ericsson.com>
> Robert Sparks <rjsparks@nostrum.com>
>
> Routing Area (rtg)
> Stewart Bryant <stbryant@cisco.com>
> Adrian Farrel <adrian.farrel@huawei.com>
>
> Security Area (sec)
> Tim Polk <tim.polk@nist.gov>
> Sean Turner <turners@ieca.com>
>
> Transport Area (tsv)
> Lars Eggert <lars.eggert@nokia.com>
> David Harrington <ietfdbh@comcast.net>
> ===========================================================
> 78th IETF Meeting Attendance Number
> We currently do not have our shipment back from Maastricht so we will be
> providing the numbers on a separate email.